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4 Records required to document the acquisition, improvement, use or <br /> disposition of real property acquired or improved with CDBG assistance, <br /> 5 Records documenting compliance with the fair housing and equal <br /> opportunity components of the CDBG program, <br /> 6 Records documenting payroll and trine attendance signed by the employee <br /> and approved by the supervisor reflecting total work time on a daily basis <br /> by program and/or funding source, as applicable <br /> 7 Financial records as required by 24 CFR 570 502, and 24 CFR 84 21-28, <br /> and <br /> 8 Other records necessary to document compliance with Subpart K of 24 <br /> CFR Part 570 <br /> B Client Data Subrecipient shall maintain client data demonstrating client eligibility <br /> for services provided Such data shall include, but not be limited to, client name, address, <br /> income level or other basis for determining eligibility, and description of service provided Such <br /> information shall be made available to HUD, CDH, or City representatives for review upon <br /> request <br /> C Close-outs Subrecipient's obligation to HUD, CDH and City shall not end until <br /> all close-out requirements are completed Activities during this close-out period shall include, <br /> but are not limited to making final payments, disposing of Program assets (including the return <br /> of all unused materials, equipment, unspent cash advances, Program income balances, and <br /> accounts receivable to City), and determining the custodianship of records Not withstanding the <br /> foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient <br /> has control over CDBG funds, including Program income <br /> D Quarterly Performance Report Subrecipient shall prepare and submit quarterly <br /> reports regarding Program accomplishments as required by HUD, CDH, or City to assist CDH <br /> and City in meeting record keeping and reporting requirements, as may be mandated by HUD <br /> from time to time <br /> E Records Retention Subrecipient shall make available to HUD, CDH, or City all <br /> books and records relating to the Program supported by funds paid pursuant to this Agreement, <br /> and take all such actions as may be necessary to protect the right of HUD, CDH or City to <br /> examine and audit all said books and records including but not limited to, work data, documents, <br /> proceedings, and Activities related to this Agreement for a period of five (5) years from the date <br /> of final payment under this Agreement Subrecipient shall maintain said records in a manner <br /> which will indicate actual time and allowable costs with respect to all work performed hereunder <br /> as required by Federal regulations <br /> F Audits and Inspections All Subrecipient records with respect to any matters <br /> covered by this Agreement shall be made available to City, CDH, HUD, or the Comptroller <br /> General of the United States or any of their authorized representatives, at any time during normal <br /> business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts <br /> of all relevant data Any deficiencies noted in audit reports must be fully cleared by Subrecipient <br /> within 30 days after receipt by Subrecipient Failure of Subrecipient to comply with the above <br /> audit requirements will constitute a violation of this Agreement and may result in the <br /> withholding of future payments Subrecipient hereby agrees to have an annual agency audit <br /> Page 4 of 12 <br /> I 1ca1djmlAgreements117-18 PSA Agreement Inland Temporary Homes 6 20 17 doe <br />