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Council adopted policy for the same It shall be the obligation of Consultant to obtain a <br /> copy of such policy from City Staff <br /> 43 At any time during the term of this Agreement, City may request that Consultant perform <br /> Extra Services As used herein, "Extra Services" means any work which is determined <br /> necessary by City for the propei completion of the project or work for which the Services <br /> are being performed, but which the Parties did not reasonably anticipate would be <br /> necessary at the time of execution of this Agreement Provided the Extra Woik does not <br /> exceed twenty percent (20%) of the compensation to be paid by City to Consultant fol the <br /> Services, such Extra Work may be agreed to by the Parties, by written amendment to this <br /> Agreement, executed by the City Manager Consultant shall not perform, nor be <br /> compensated for, Extra Work without such written authorization from City <br /> ARTICLE 5 —PAYMENTS TO CONSULTANT <br /> 5 1 The total compensation for Consultant's performance of the Services shall not exceed the <br /> amount Forty Four Thousand Five Hundred Twenty Dollars and Ninety Six Cents <br /> ($44,520 96) City shall pay Consultant on a time and materials basis up to the not to exceed <br /> amount, in accordance with Exhibit"C"entitled"Project Costs and Hourly Rates "Exhibit <br /> "C" is attached hereto and incorporated herein by this reference <br /> 52 Consultant shall submit monthly invoices to City describing the Services performed <br /> during the preceding month Consultant's invoices shall include a brief description of the <br /> Services performed, the dates the Services were performed, the number of hours spent and <br /> by whom, and a description of reimbursable expenses related to the project City shall pay <br /> Consultant no later than thirty (30) days after receipt and approval by City of Consultant's <br /> invoice <br /> 53 Any notice or other communication required, or which may be given, pursuant to this <br /> Agreement, shall be in writing Any such notice shall be deemed delivered (i) on the date <br /> of delivery in person, (ii) five(5)days after deposit in first class registered mail,with return <br /> receipt requested, (iii) on the actual delivery date if deposited with an overnight courier, or <br /> (iv) on the date sent by facsimile,if confirmed with a copy sent contemporaneously by first <br /> class, certified, registered or express mail, in each case properly posted and fully prepaid <br /> to the appropriate address set forth below, of such other address as a Party may provide <br /> notice in accordance with this section <br /> Cty Consultant <br /> Danielle Garcia, Director Joseph Bowman, National Account Manager <br /> Management Services Department ConvergeOne <br /> City of Redlands 4290 East Brickell Street, <br /> 35 Cajon Street, Suite 222 Ontario, CA 91761 <br /> PO Box 3005 (mailing) <br /> Redlands, CA 92373 <br /> 2 <br /> C\Usersleowens\Documents\Net%vorEcmg\RFPs\Data Center Enhancements\Agreement\Prolessional Services Agreement with <br /> ConvergeOne Rev2 dou <br />