Contracts & Agreements_6-1960 - Laserfiche WebLink

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PROGRAM OF ADVANCES FOR PUBLIC WORKS PLANNING TERMS AND CONDITIONS 1. No advance, or any portion thereof, shall be utilized by any Applicant to de- fray the cost of any part of the plan preparation which, prior to the date borne by the offer (the acceptance of which creates the Agreement for Public Works Plan Preparation) to which these Terms and Conditions relate, has been completed or has been included in any contract in which the Applicant has agreed to finance such plan preparation with any specific funds other than those to be supplied by the Government. 2. The plan preparation to be paid for with the advance shall be limited to the project for which the advance is made, and the applicant shall cause the plan prepara- tion to be such as will permit of the construction of the work contemplated thereby at a cost which is within its ability to finance and which bears a reasonable relation to the estimate of cost therefor contained in its Application for an Advance for Public. Works Planning. 3. In the event an Applicant utilizes its own employees to accomplish the plan preparation, only those costs incurred by the Applicant for the plan preparation which would not have been incurred except for the undertaking of the plan preparation shall be paid from the Government's advance. 4. The Applicant shall keep accurate accounting records of all costs involved in connection with each advance. The accounts and records of the applicant, together with all supporting documents, must be open at all times to inspection by authorized repre- sentatives of the HHFA, and copies furnished when requested. The Applicant shall fur- nish a copy of any architectural or engineering or other contract entered into in con- nection with plan preparation immediately upon execution thereof. The law specifically provides that the applicant shall establish a separate plan- ning account into which all Federal and applicant's funds estimated to be required for plan preparation shall be placed. Under this proviso the Applicant also shall deposit in that account its own funds to cover that portion of the cost of the plan preparation not covered by the Federal advance. 5. The advance may be requisitioned when plan preparation is completed and pre- sented to the Government, together with evidence of the Applicant's approval, thereof, including specifically the then estimated cost of constructing the public work contem- plated by plan preparation, and any other approvals required by Federal, State or local law. Upon receipt of such data, in satisfactory form, and if the Government is satis- fied that the Applicant has complied with all its obligations under the said Agreement the full advance but not exceeding the actual plan preparation cost will be paid. Interim payments may be made when complete plans are to be prepared, if the Re- gional Administrator finds such interim payments are justified to insure prompt comple- tion of plans. 6. The Government may elect to terminate all or any of its obligations under the said Agreement: