Laserfiche WebLink
6. Records documenting payroll and time attendance signed by the employee <br />and approved by the supervisor reflecting total work time on a daily basis <br />by program and/or funding source, as applicable. <br />7. Financial records as required by 24 CFR 570.502, 24 CFR 84.21-28; and <br />Uniform Administrative Requirements, Cost Principles, and Audit <br />Requirements for All Federal Awards, 2 CFR 200 <br />8. Other records necessary to document compliance with Subpart K of 24 <br />CFR Part 570. <br />B. Client Data. Subrecipient shall maintain client data demonstrating client eligibility <br />for services provided. Such data shall include, but not be limited to, client name, address, income <br />level or other basis for determining eligibility, and description of service provided. Such. <br />information shall be made available to HUD, CDH, or City representatives for review upon <br />request. <br />C. Close-outs. Subrecipient's obligation to HUD, CDH and City shall not end until <br />all close-out requirements are completed. Activities during this close-out period shall include, <br />but are not limited to: making final payments, disposing of Program assets (including the return <br />of all unused materials, equipment, unspent cash advances, Program income balances, and <br />accounts receivable to City), and determining the custodianship of records. Not withstanding the <br />foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient <br />has control over CDBG funds, including Program income. <br />D. Quarterly Performance Report. Subrecipient shall prepare and submit quarterly <br />reports regarding Program accomplishments as required by HUD, CDH, or City to assist CDH <br />and City in meeting record keeping and reporting requirements, as may be mandated by HUD <br />from time to time. <br />E. Records Retention. Subrecipient shall make available to HUD, CDH, or City all <br />books and records relating to the Program supported by funds paid pursuant to this Agreement, <br />and take all such actions as may be necessary to protect the right of HUD, CDH or City to <br />examine and audit all said books and records including but not limited to, work data, documents, <br />proceedings, and Activities related to this Agreement for a period of five (5) years from the date <br />of final payment under this Agreement. Subrecipient shall maintain said records in a manner <br />which will indicate actual time and allowable costs with respect to all work performed hereunder <br />as required by Federal regulations. <br />F. Audits and Inspections. All Subrecipient records with respect to any matters <br />covered by this Agreement shall be made available to City, CDH, HUD, or the Comptroller <br />General of the United States or any of their authorized representatives, at any time during normal <br />business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts <br />of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Subrecipient <br />within 30 days after receipt by Subrecipient. Failure of Subrecipient to comply with the above <br />audit requirements will constitute a violation of this Agreement and may result in the <br />withholding of future payments. Subrecipient hereby agrees to have an annual agency audit <br />conducted in accordance with current City policy concerning Subrecipient audits and Uniform <br />Administrative Requirements, Cost Principles, and Audit Requirements for All Federal Awards, <br />2 CFR 200. <br />Page 4 of 14 <br />