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Construction Cost Accounting Commission in accordance with section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the City department responsible for undertaking the public project and soliciting bids, provided, however: (1) If there is not a list of qualified contractors maintained by the City for the particular category of work to be performed, the notice inviting bids for the public project shall be sent only to the construction trade journals specified by the commission. (2) If the product or service comprising the public project is proprietary in nature such that it may be obtained only from a certain contractor or contractors, the notice inviting informal bids for the public project may be sent exclusively to such contractor or contractors. c. Publicly Opened: Informal bids shall be publicly opened and/or received by the Office of the City Cleric at the time and date specified by the Purchasing Agent or other City employee when soliciting requests for informal bids. 3. Excess Of Two Hundred Twenty Thousand Dollars: If all bids received through the informal bidding process are in excess of Two Hundred Twenty Thousand Dollars($220,000.00), the City Council may; by adoption of a resolution by a four -fifths (4/5) vote, award the contract, at two hundred twelve thousand five hundred dollars ($212,500.00) or less, to the lowest - responsible bidder, if the City Council determines the cost estimate for the public project originally made by the City was reasonable. 4. Two Hundred Twenty Dollars And Above: Public projects having a contract value of more than Two Hundred Twenty Thousand Dollars ($220,000.00) shall, except as otherwise provided in the Uniform Public Construction Cost Accounting Act, be let to contract by formal bidding procedures. -- 5. Awards: Award of purchase orders or contracts for public projects shall be as follows: - — - -- ----- — - a.- Seventy Five Thousand Dollars($75,000.00) or less: Award shall be made by the City Manager or the Purchasing Agent in the best interests of the City; b. Greater than Seventy Five Thousand Dollars ($75,000.00) up to Two Hundred Twenty Thousand ($220,000.00): Award shall be made by the City Council to the lowest responsible bidder, pursuant to public projects informal bidding procedures; c. Greater than Two Hundred Twenty Thousand Dollars ($220,000.00): Award shall be made by the City Council to the lowest responsible bidder pursuant to public projects formal bidding procedures, except as provided in, and in accordance with, subsection B3 of this section. 6. Change Order: a. For public projects, the total of change orders shall not exceed twenty five percent (25%) of the amount of the original contract. Change orders exceeding twenty five percent (25%) of the original contract amount should be bid and awarded separately and approved in relation to approval limits established in this section. b. Change orders over Seventy Five Thousand Dollars ($75,000.00) should be approved by City Council. 4 I90rdinances\Nos 2900-2999 in Word\2984 Amending Chapter 2.16 Purchasing - Adoption.docx-ms