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08-SBD-0-RDL <br />HSIPSL-5083(032) <br />SPECIAL COVENANTS OR REMARKS <br />1. A. This PROJECT has received STATE funds from Highway Safety Improvement Program <br />(HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance <br />with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance <br />Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this <br />PROGRAM SUPPLEMENT. <br />B. The STATE funds for this PROJECT may be provided under one or more phases, which <br />are Preliminary Engineering (PE), Right -of -Way (R/W) and Construction (Con). <br />A phase -specific fund allocation is required, in addition to other requirements, before <br />reimbursable work can occur for the phase identified. Each allocation will be assigned an <br />effective date and identify the amount of funds allocated per phase. Unless otherwise <br />determined, the effective date of the phase -specific allocation will constitute the start of <br />reimbursable expenditures for the phase. The STATE funds available for reimbursement will <br />be limited to the amount allocated by the STATE for the phase. <br />C. At the time of the first fund allocation approval for the Project, this PROGRAM <br />SUPPLEMENT, a STATE -approved Allocation Letter and STATE Finance Letter are prepared <br />to allow reimbursement of eligible PROJECT expenditures for the phase allocated. <br />D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made <br />after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized <br />in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT <br />by use of a STATE -approved Allocation Letter and a STATE Finance Letter and are subject to <br />the terms and conditions thereof. <br />E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The <br />delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fed- <br />and-state-programs/highway-safety-improvement-program/delivery-requ irements-status- <br />approved-projects. <br />F. Award information shall be submitted by the ADMINISTERING AGENCY to the District <br />Local Assistance Engineer immediately after project contract award and prior to the submittal <br />of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so <br />will cause a delay in the State processing of invoices for the construction phase. <br />G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later <br />than 180 days after the end of expenditure the phase. For construction costs, the <br />ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to <br />make the final payment to the contractor, prepare the final Report of Expenditures and final <br />invoice, and submit to STATE for verification and <br />Program Supplement 08--508-A827- SERIAL Page 2 of 3 <br />