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4. Records required to document the acquisition, improvement,use or <br /> disposition of real property acquired or improved with CDBG assistance; <br /> 5. Records documenting compliance with the fair housing and equal <br /> opportunity components of the CDBG program; <br /> 6. Records documenting payroll and time attendance signed by the employee <br /> and approved by the supervisor reflecting total work time on a daily basis <br /> by program and/or funding source, as applicable. <br /> 7. Financial records as required by 24 CFR 570.502, and 24 CFR 84.21-28; <br /> and <br /> 8. Other records necessary to document compliance with Subpart K of 24 <br /> CFR Part 570. <br /> B. Client Data. Subrecipient shall maintain client data demonstrating client <br /> eligibility for services provided. Such data shall include, but not be limited to, client name, <br /> address, income level or other basis for determining eligibility, and description of service <br /> provided. Such information shall be made available to HUD, CDH, or City representatives for <br /> review upon request. <br /> C. Close-outs. Subrecipient's obligation to HUD, CDH and City shall not end until <br /> all close-out requirements are completed. Activities during this close-out period shall include, <br /> but are not limited to: making final payments, disposing of Program assets (including the return <br /> of all unused materials, equipment, unspent cash advances, Program income balances, and <br /> accounts receivable to City), and determining the custodianship of records. Not withstanding the <br /> foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient <br /> has control over CDBG funds, including Program income. <br /> D. Quarterly Performance Report. Subrecipient shall prepare and submit quarterly <br /> reports regarding Program accomplishments as required by HUD, CDH, or City to assist CDH <br /> and City in meeting record keeping and reporting requirements, as may be mandated by HUD <br /> from time to time. <br /> E. Records Retention. Subrecipient shall make available to HUD, CDH, or City all <br /> books and records relating to the Program supported by funds paid pursuant to this Agreement, <br /> and take all such actions as may be necessary to protect the right of HUD, CDH or City to <br /> examine and audit all said books and records including but not limited to, work data, documents, <br /> proceedings, and Activities related to this Agreement for a period of five (5) years from the date <br /> of final payment under this Agreement. Subrecipient shall maintain said records in a manner <br /> which will indicate actual time and allowable costs with respect to all work performed hereunder <br /> as required by Federal regulations. <br /> F. Audits and Inspections. All Subrecipient records with respect to any matters <br /> covered by this Agreement shall be made available to City, CDH, HUD, or the Comptroller <br /> General of the United States or any of their authorized representatives, at any time during normal <br /> business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts <br /> of all relevant data. Any deficiencies noted in audit reports must be fully cleared by Subrecipient <br /> within 30 days after receipt by Subrecipient. Failure of Subrecipient to comply with the above <br /> audit requirements will constitute a violation of this Agreement and may result in the <br /> withholding of future payments. Subrecipient hereby agrees to have an annual agency audit <br /> Page 4 of 13 <br /> I:1caldjmlAgreements116-17 PSA Agreement-Boys and Girls 6.21.16.doc <br />